CORPORATE
WELCOME KIT
Thank you for choosing Love & Light Entertainment for your Corporate Event.
We are honored and excited to join your Vendor team!
What you can expect from us
How to contact us
Email is the best way to contact your DJ, but if you need anything, you can also email management directly at admin@loveandlightent.com
If you need to reach us by phone, you can text or call the office at:
(571) 310-3345
How we will contact you
We may send you various emails, some to remind you to complete the planning information, others with tips and helpful information, and others offering new or discounted services you may not know you needed. We like to keep in touch! After the Event, we will send you an email asking for a review, and we would greatly appreciate your honest feedback.
Availability
We do not limit Meetings, and strive to be available and accessible to our Clients. Meetings can be arranged with your DJ or our Team through video chat or phone, but if you need to meet in person, please let your DJ or our Team know. In-person meetings take place on weekday evenings. Weekend meetings are typically not available due to our event schedule.
Setup/Arrival
On the day of your Event, we aim to arrive about 1 to 2 hours before the event. If there are any issues that occur, please let your DJ or our Team know immediately. If there are any issues on our end, rest assured we have back up plans, but should something happen, your DJ or our Team will contact you immediately.
Requirements
As per the contract, all we need is an adequate power source and a safe working environment. If possible, please also provide the DJ with a 6 foot table with a linen or tablecloth if possible. If there are any special accommodations or additional requirements, we will be in contact with you and your Vendor team.
Meals
You are not required to feed the DJ or Team members. We won’t starve. If you do want us to eat, we will do it quickly and discreetly. Some of our Team may have special meal accommodations or allergies, so please ask if you're offering a meal.
Gratuities
Tipping is optional and is totally up to you! We typically see 5-20% tips if the DJ was amazing.
Planning
To begin Planning, use your login credentials we've sent you to access the Portal. Start by completing the Planning Forms and Timeline. As your Event approaches, your DJ will schedule a meeting with you to go over all of the details, but if you need help during the process, simply contact your DJ or our Team.
Tips
Don't let the planning process overwhelm you. We are Professionals and we will do everything we can to ensure that your Event goes smoothly from beginning to end. Take advantage of the tools and resources on this page, as well as, in the Portal; do not hesitate to contact your DJ or our Team if you need assistance.
SAMPLE TIMELINE
Each and every Event is different, and your Timeline should be your own unique interpretation of your vision. Don't be afraid to mix things up and customize your Timeline to fit your style and theme.
Here's a few tips when creating your Timeline:
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Don't stress too much on Time. While there are certainly some things that you'll want to start exactly on Time, it may be hard to predict how long some other events may run. The order of events is what's most important.
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Be as detailed as possible. While you may want to simplify a copy of the Timeline to provide to guests, the Timeline that you provide to Vendors should be as thorough as possible so that everyone has all of the necessary information. It can help to focus first on the order of events, then add as much information as you can in the Notes or Comments section.
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There are tools and resources available to you in the Portal to assist with things like Music Selection, but if you get stuck or need any assistance with planning, reach out to your DJ or to us directly. We are here to help!
Here is an example Timeline of a typical Corporate Event.
(If you need an example Timeline for a specific type of event, Contact Us.)
Download this Sample Timeline in Excel format here:
OUR PLAYLISTS
While there are already Music suggestions in the Portal, and Spotify integration that allows you to pull in your liked playlists, we are also slowly building up our own Love & Light Ent. Spotify Playlists to provide you with some of our favorite recommendations. Keep in mind these are a constant work in progress, so be sure to like and follow us for updates, and feel free to send us your favorite tunes.
THANK YOU!
Thank you for choosing us to be part of your Event! We are working to provide more great resources, tools, and tips to help you plan your Event, so be sure to bookmark this page and be sure to also check out our Blog for even more resources. If you are in need of any assistance, contact your DJ or reach out to us directly.